What is remote notarization?

With remote notarization, a signer personally appears before the Notary at the time of the notarization using audio-visual technology over the internet instead of being physically present in the same room. Remote online notarization is also called webcam notarization, online notarization or virtual notarization.

 Here’s a step-by-step description of a typical process.

  1. The signer contacts the Notary or a RON service provider to request a remote online notarization.
  2. The signer’s document is sent to my e-mail so it can be signed and notarized. 
  3. The signer’s identity is screened according to Florida requirements. This may include answering questions based on the signer’s personal and credit history (KBA), verifying the signer’s identification documents online (credential analysis), and others. 
  4. During the remote online notarization, we communicate online using audiovisual technology — for example, via webcam. We do not meet face to face.
  5. Once the signer’s identity has been verified and all other requirements for the notarization have been completed, we will sign the document and I will add my seal. For electronic documents, this requires electronic signatures and an electronic version of the Notary’s seal.
  6. I records any required information for my journal. 
  7. The remotely notarized document is returned to the signer via e-mail
  8. Payment: An invoice is sent via e-mail prior to the signing.